Job Summary: Accounting Manager
The Accounting Manager is responsible for overseeing the smooth and efficient processing of accounting related information.
Job Duties & Functions
• Approaches all encounters with guests and employees in an attentive, friendly, and courteous and service oriented manner.
• Maintains a warm and friendly demeanor at all times.
• Complies at all times with the BSHS standards and regulations to encourage safe and efficiently hotel operations.
• Oversees the duties of General Cashier, with responsibility for the daily reconciliation of Rooms, Food, Beverage, and House deposits, as applicable. • Oversees and maintains the over/short log.
• Maintains controls for all cashier banks in the hotel. • Posts all city ledger payments daily according to the Daily Mail Cash Receipts (DMCR).
• Prepares all bank deposits, ‘due backs,’ and bank change orders according to BSHS standards. • Maintains responsibility for the billing of accounts receivable daily.
• Responsible for Hotel Credit Policy and detailed knowledge of Hotel receivables.
• Maintains card file trace system for AR collection call process per SOP.
• Conducts credit meetings twice monthly with General Manager
•Maintains a record of approved direct billing accounts.
• Processes returned checks and credit card chargebacks .
• Performs the Accounts Receivable Balancing function at least once each month.
• Maintains the Special Operating Account and the Petty Cash Fund according to BSHS standards.
• Voucher A&G and PT & EB invoices utilizing the Purchase Order and Checkbook Accounting procedures according to BSHS standards
• Ensures that all hotel invoices are submitted to Corporate Accounts Payable weekly.
• Performs the income audit on a daily basis, using the income audit checklist to maintain and ensure the accuracy of the Income/Flash reports.
• Reconciles credit cards daily.
• Monitors Guest Services and Night Audit agents’ work for proper accounting procedures.
• Oversees the training of all Night Auditors in regards to their accounting related responsibilities.
• Processes bi-weekly payroll and is prepared for transmission.
• Attends weekly staff meetings and provides training on a rotational basis.
• Participates in required MOD coverage as scheduled • Maintains confidentiality of sensitive information, as appropriate.
• Performs any other duties as requested by the Assistant Controller/Controller.
Education & Experience
• Associate’s degree and at least 3 years of related experience; or, a Bachelor’s degree and at least 1 year of related experience; or, at least 5 years of progressive experience in a hotel or a related field.
• Must be proficient in Windows operating systems, show the ability to manipulate and troubleshoot spreadsheets, type memos and reports, and handle basic PC problems.
• Supervisory experience required.
• Must be able to convey information and ideas clearly. Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful, high pressure situations.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.